HELENA FARMERS' MARKET, INC.

SELLERS' RULES

Helena Farmers' Market Inc. is a non-profit corporation formed in 1974 to provide for an ongoing seasonal farmers' market. Fees collected are used for insurance, licenses, advertising, staff wages, etc... Sellers are expected to abide by the following rules: Any violation of the rules may result in immediate suspension of selling privileges.

Outdoor Setup

 

1. Only Montana agricultural products, and Montana made or value added products may be sold by Montana residents at the Helena Farmers’ Market. Any nonconforming item or product must have board approval before selling.

 

2. Vendors are not to arrive at the market place on Saturday before 6:30 A.M. and must clean up their area and leave as soon as possible after the market closes at 1:00 p.m.

 

3.New Rule - Musicians & Performers 

 

All musicians, performers, or entertainers, are welcome to the market free of charge.  However, all must check in with the Market Manager or Assistant Market Manager prior to performing.

Non-reserved vendors must check in with the market manager prior to entering the market and/or setting up their space. Vendors selling perishable products have priority for space. All non-reserved vendors must pay $20.00 per 10 feet of space which will be collected by the Market Master.

 

Reserved vendors must prepay a non-refundable fee prior to June 1st and are entitled to a seasonal, reserved space each market day. The reserved vendor will retain the same location throughout the season. Currently, the fees for reserved spaces are: $250 for 10 feet; $425 for 20 feet; $600 for 30 feet, $775 for 40 feet, and $950 for 50 feet.

 

Vendors who have reserved space(s) in the prior season have the first claim to the same space(s) for the current season. To ensure you are reserved for the current season, a 10 % deposit on the space(s) must be received by the Spring Vendor Meeting. Traditionally, the Spring Vendor Meeting takes place the weekend before the start of the Market. The Market starts the last Saturday in April. Vendors will be notified of the Spring Vendor Meeting date, time, and venue prior to the meeting. If at least 10% is not received on or before the Spring Vendor Meeting, a space that was reserved by a vendor in the prior year will be deemed open and free to reserve to any other vendor or sell to a non-reserved vendor. The Farmers’ Market Manager must know which spaces are reserved and which are available at the start of each Market Season.

 

Open spaces may be reserved by a new vendor at any time before June 1st with at least a 10% down payment.  The full amount of the reserved fee must be paid in full by June 1st.  If a new vendor decides to reserve a space for the season after June 1st, the request must be made in writing to the Board of Directors before the next scheduled Board Meeting.  For details on time and location of the next Board Meeting and to find out how to give written notice, contact the Market Manager.

 

If a reserved space is not occupied by 8:00 a.m. on Saturday market day, the Market Manager may reassign that space for the day to another vendor. However, if the reserved vendor knows in advance that he/she will arrive at the market later than 8:00 a.m., he/she must call the Market Manager at 437-1855 prior to 8:00 a.m. and request that the manager keep his/her space open for him/her due to late arrival. If the reserved vendor knows he/she will not be present on a certain market day, he/she should please notify the Market Manager in advance of that day so that the space can be assigned to another vendor for the day without having to wait until the 8:00 a.m. deadline.

 

The Saturday market is held on Fuller Avenue and opens for business at 9:00 a.m. and closes at 1:00 p.m. Set up time is 6:30 a.m. to 8:45 a.m. The Tuesday market opens for business at 4:00 p.m. and closes at 7:00 p.m. Set up time is between 3:00 and 4:00 p.m. There is no market fee for the Tuesday markets, but you should already be a vendor at the Saturday markets.

 

4. Vehicles are not allowed in the market area during the market. Vehicles are not allowed in the market area after 8:30 A.M. or before 1:00 P.M. Exceptions must be approved by the Market Manager. A 20 foot fire lane down the middle of the market must be kept open before, during, and after market hours, from the time the road closure signs are put up to the time they are taken down. For all vendors, this means the total area taken up by their space must be at least 10 feet from the center line.

 

When entering the market area with a vehicle, vendors must enter from Placer Street and turn on to Fuller in the direction of their booth.

enter_exit_diagram.jpg

 

Vendors may bring product into the market area in a small trailer and leave the trailer in the market area, but remove his/her vehicle. The trailer must be small enough that if a vendor sets up along side of it, the total width does not intrude into the fire lane. All tables and canopies must be set up so as not to intrude into the fire lane. Refrigerated trucks and trucks requiring electric scales or generators, etc. will be allowed to remain in the market area, but must be assigned a space at either end of the market area. Vendors are not allowed to bring their vehicles into the market area until the market closes at 1:00 P.M. Vendors must have all of their remaining product packed, stacked, and tables and other structures torn down and moved as close to the curb as possible before bringing in their vehicle. Enter the market area from Placer Avenue. Do not park in the middle of the street when unloading or loading. Leave room for other vehicles to be able to pass you on one side. If a vendor needs to leave the market early and needs to load their tables, etcetera into their vehicle, they must get permission from the Market Manager prior to set up and will be assigned a space for the day at either end of the market to be able to load their vehicle without bringing it into the market. Early departing from the inside area (not ends) requires the vendor to hand carry all remaining product, tables, etcetera to their vehicle.

SAFETY:  To avoid damage to persons or property due to gusting winds, all tents, canopies, and umbrellas must be weighted down sufficiently.  Any vendor who does not have sufficient weights for their tent, canopy, or umbrella will not be allowed to set up the tent, canopy, or umbrella until sufficient weight or fastener has been obtained and attached to the legs/pole.

Vendors are responsible for packing out their own refuse. The garbage containers are for use by the patrons of the market.

 

5. All edible produce should be fresh and clean. Produce being sold must not be in contact with the ground. Non-edible products are exempt from this provision.

 

6. Vendors must be respectful to others, including having patience during loading and unloading. Any threatening behavior by a vendor directed towards the Market Manager, other vendors, or customers is not allowed and may result in permanent removal from the market for the remainder of the season. Vendors must not smoke at or near their booth or where the smoke may affect other vendors or customers. Vendors must not have their pets at their booth during the market.

New Rule - Supervised Children

Any person under the age of 16 who works or is inside a booth at any time must be supervised by a competent adult.  The Helena Farmers’ Market will not be responsible for the mishaps or injuries for minors under the age of 16.  Any person under the age of 16 left unsupervised will be required to dismantle the booth, move it to the sidewalk, and contact a responsible adult to pick them up immediately.

7. All vendors must: a). plainly display an 8 by 11 inch card (or larger) with their NAME, CITY, STATE AND ZIP CODE ON IT. b). provide all sales equipment and c.) establish product pricing. If your product is sold by weight, the weight scales must be inspected and certified by the State Division of Weights and Measures and the inspection seal attached to the scale prior to entering the market. The scales must be positioned in your selling area so the customer has actual visual contact with the scale and can read the weight of their purchase. The vendor must also have a printed list, in plain view for customer reference, of each of the items for sale with the price per pound of each item plainly listed.

 

8. Samples of food items may only be given out if approved by the Lewis & Clark County Health Department (Health Department) and vendors must dispense samples to customers in accordance with the Health Department rules. If a vendor intends to give out samples he/she is urged to contact the Health Department to understand the proper dispensing of samples relative to the food product they wish to dispense. The dispensing of samples by a vendor or taking of samples by a customer using bare hands is not allowed.

https://www.lccountymt.gov/health.html

 

9. RESTRICTED PRODUCT SALES:

 

a.) Honey sales: .Only honey produced from hives licensed by the Montana Department of Agriculture may be sold. Honey must be processed in accordance with the State and County Health Department rules and regulations.

 

b.) Seller must abide by the Montana Department of Livestock, Egg and Milk Division and Lewis and Clark County Health Department rules and regulations.

 

c.) Baked goods, candies and preserves: These items may be sold at the Helena Farmers Market. All such items must be labeled with the ingredients and preparer's name and address neatly printed or typed and legible on each container or individually wrapped item. It is the responsibility of the individual seller to ensure that such products are fresh and of the highest quality. Each individual seller must provide the Market Manager with a list of all food items they will be selling at each market.

 

d.) Other processed foods, fish and meats: Only State of Montana Licensed Food purveyors are permitted to sell these products at the Market provided that their license or copy thereof, is posted at their selling area.

 

e.) Nursery stock: Any vendor selling nursery stock must be certified by the State of Montana. Your State license must be displayed at your booth.

 

f.) Organic produce/food: Any vendor selling Organic produce/food must be certified purveyors are permitted to sell these products at the Market provided that their license or copy thereof, is posted at their selling area. Montana. Your State license must be displayed at your booth.

 

g.) Sale of animals: All animals being sold (i.e. rabbits, chickens, pups, etc) must be confined. Vendors are not allowed to bring their pets to the market.

 

h.) Food stands: All vendors selling hot dogs, sandwiches, etc. must display their Open Air Food Purveyor License issued by the Lewis and Clark County Health Department.

Potential Licenses That may be Required:
---------------------- 

County Food Permit/CertificateNursery

LicenseProduce License

Organic Certification

Meat Depot & Mobile License

 

10. The sale of locally produced handcrafted items is encouraged. Sale of garage sale or flea market type items is not permitted.

 

11. City of Helena, Lewis and Clark County, and State of Montana Ordinances apply.

 

12. Any activity, which may jeopardize the status of the Helena Farmers' Market as a non-profit corporation is prohibited. Handouts, petition drives, or solicitations by anyone is permitted.

 

13. The Helena Farmers’ Market is not responsible for any breakage or loss of any vendor's product. The vendor must obtain their own private insurance if they want their product covered by insurance.

 

14. Vendors not complying with any of the above market rules, state and county health department rules, fire lane codes, etc... shall receive a written notice from the Market Manager for each violation. Upon receiving the third written violation notice during the market season, the vendor will be allowed a hearing before the Board of Directors and may be expelled from the market for the season.

 

15.

Helena Farmers Market

The noise level from any space must not exceed 70 decibels including generators or other equipment used by vendors or musicians.


Debit/Credit Card and EBT Card Services:

The Market has an electronic debit/credit card and Electronic Benefits Transfer (EBT) machine that is available free of charge to all customers and vendors.  Customers using the machine will be given tokens rather than cash.  The debit/credit card transactions are given white, black and blue tokens.  The EBT transactions are given yellow and green tokens.  Vendors may give change back to the cutomers using the debit/credit card tokens, but change must not be given to cutomers using the EBT tokens.  Vendors who receive tokens may redeem them with the Market Manager.  Vendors will receive a check for the total token value they receive.  Contact The Market Manager if you have any questions.

 

 

YOUR COOPERATION AND PARTICIPATION IN THE HELENA

 

FARMERS' MARKET IS GREATLY APPRECIATED.

 

FOR MORE INFORMATION, PLEASE CALL: Wayne O'Brien, President 449-7446.

 

www.helenafarmersmarket.com

 

Updated March 31, 2017

 

Contacts:

President
Wayne O'Brien
(406) 449-2847
wayneo@allegrahelena.com

Vice President
Dot Vieth
(406) 227-5224
 

Market Manager
Kellie Myers
(406) 437-1855
manager@helenafarmersmarket.com

Assistant Market Manager
Kris Peterson
(406) 449-2847
Kristen@allegrahelena.com

Treasurer
Terry Johnson
(406) 458-9735 or (406) 465-4392
Jgarden6@bresnen.net

Secretary
Mona Mayer
(406) 202-2240
Woodshop101@msn.com

Board Members

Scott Peterson
(406) 449-7446 or (406) 442-8525
scott@allegrahelena.com

Harlan Coverdell
(406) 458-5564 or (406) 594-0036
hcoverdell@hotmail.com

Arlene Thurnston
(406) 449-8939
redmagpiebeads@gmail.com

Kevin Keeler
(406) 431-2056
kevler1@hotmail.com

Jessiah Mayer
(206) 953-2015
Jessiah.mayer@umontana.edu

Mark  Langdorf
(406) 431-5671
familylangdorf@hotmail.com

Tiffany Sauer
(406) 465-1678
tiffansa68@gmail.com

EBT Manager
Karen Larson
(406) 449-7446

Lewis & Clark County Health Dept.
1930 9th Avenue
Helena, MT  59601
Mark Syverson (406) 447-8354
msyverson@lccountymt.gov

Montana Dept. of AG PO Box 200201
Helena, MT  59620
(406) 444-3730
agr@mt.gov

Dept. of Labor and Industry (scales) Bureau of Weights and Measures 301 S. Park Ave., RM 464
Helena, MT  59620 (406) 841-2240
  

The Helena Farmers’ Market Inc. is a non-profit corporation formed in 1974 to provide for an ongoing seasonal farmers’ market.   The market’s mission is to support the local community and state by providing a location for Montana residents to sell their produce,
fruit and crafts.
 
  • Saturdays, April 29th - October 28th, 2017  9:00 am - 1:00 pm on Fuller Ave. Downtown Helena
  • Tuesdays, July 18th - September 12th   4:00 pm - 7:00 pm East Helena City Hall parking lot